Site Systems promotions will increase sales, build your opt-in email list, excite
consumers about a new product launch and drive large amounts of traffic to your
website or retail store. From simple online contest entry forms to
instant win games or viral sweepstakes, Site Systems creates customized
promotions that motivate consumer behavior, generate excitement and maximize
Site Systems will manage all aspects of your online or offline promotion
including strategy, research, creative design, technology, administration,
legal, winner selection and prize fulfillment. We will track the performance of
your sweepstakes, marketing and advertising during the campaign and optimize
the effectiveness of your promotion to ensure success. to increase performance and maximize the
Site Systems comprehensive
Sweepstakes Administration Services,
Prize Management Services and
Sweepstakes Development Services
ensure that your promotions will be a success.
Site Systems has driven over 4,500,000 sweepstakes entries in 30
Site Systems is Trusted by Small Businesses, Fortune 500 Companies, and Millions
- Dollar General
- Food Network
Promotions Achieve Your Marketing Goals
- Attract New Customers. 80% of consumers enter online sweepstakes.
- Increase Sales. 69% of consumers have made a purchase due to a
- Steal Your Competitors Customers. Up to 44% of consumers are very
likely to switch brands due to an effective promotion.
- Create Buzz. 2 in 3 consumers would likely purchase a product if
it was recommended to them by family, a friend, or someone they know.
- Increase Ad Effectiveness. Consumers are more than twice as likely
to respond to an ad if it includes an appealing incentive.
- Build Customer Loyalty Reward programs are highly effective at
retaining customers and driving repeat purchases.
- Increase Productivity. Motivate employees and sales teams with
strong promotional incentives.
- Build Your Mailing List. Promotions drive registrations from offline
consumers and online consumers alike.
Site Systems is a full service, interactive promotions agency that specializes in creating online campaigns that motivate consumer behavior and drive brand engagement.
Whether its sweepstakes, contests, games, mobile promotions, loyalty programs, viral marketing or social media engagements, Site Systems has over 20 years of experience in building campaigns that influence and excite your audience, and drive immediate results.
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Our most popular types of promotions are...
Standard Sweepstakes Campaigns
These promotions provide cost effective incentives that are easy for yuur
customers to enter. Standard Sweepstakes Campaigns are typically a simple
registration form and a thank you page. Winners are randomly selected from a
pool of online, in-store and mail-in entries.
Facebook Sweepstakes & Contests
Build likes and engage your Facebook audience with powerful incentives. Facebook sweepstakes and contests generate interest, excitement and viral growth. We will create a custom designed sweepstakes or contest app, help you pick the most effective prizes and handle all of the legal and administration necessary to make your campaign a success.
Viral Tell-a-Friend Sweepstakes
A Viral Sweepstakes is an excellent way to
generate traffic and significantly increase registrations. A Viral Sweepstakes
can be incorporated into any other type of online sweepstakes (such as a
standard sweepstakes or instant win), and rewards visitors for inviting their
friends to play.
After entering the sweepstakes, consumers are offered more chances to win by
telling their friends about the sweepstakes. Consumers can automatically share
the sweepstakes on their favorite social network (such as Twitter or Facebook)
or send an email inviting their friends to enter the sweepstakes. By giving
consumers more chances to win, they are provided a powerful incentive to invite
friends and associates to enter.
More than 90% of the people in the United States have mobile
phones, which makes Mobile Sweepstakes the best way to engage consumers right
when they see your product or ad. Site Systems mobile technologies let you
create an effective mobile sweepstakes quickly and affordably.
- Mobile Sweepstakes and Games
- Multimedia Marketing
- MMS Multimedia Downloads
- Mobile Websites & Applications
- Toll Free Call-in Campaigns
- Mobile Advertising
- Personalized Voice Messages
Site Systems interactive contest platform allows us to build online photo, essay or video contests quickly and affordably. Our contests include everything needed for your contest including file uploads, an online gallery, voting, moderation, judging and
a secure administration interface.
Instant Win Sweepstakes
An Instant Win Sweepstakes is a fantastic way to build
excitement for a sweepstakes. An Instant Win Sweepstakes immediately notifies
the visitor if he or she has won a prize. This instant notification gives added
incentive to enter the sweepstakes and provides an immediate sense of
gratification for the visitor.
Whether it’s scratch and win, spin and win, trivia, concentration, driving, e-learning or custom games, Site Systems game designers build fun, engaging games that make consumers want to return everyday to play.
Toll Free Call-in Sweepstakes
Site Systems can make it easy for consumers to enter your sweepstakes just by dialing a toll free number. Clear voice prompts guide consumers through the entry process and give you
the perfect opportunity to tell them more about your products and services.
Site Systems specializes in creating custom sweepstakes and games tailored to fit your promotional goals.
Call us today for a FREE consultation.
Promotions Administration Services
ManagingManaging and administering promotions can be very complicated. In addition to
running the promotion and selecting winners, rules must be drafted, laws need to
be obeyed, insurance should be obtained, winners must be validated for
eligibility, taxes must be reported, and prizes must be delivered.
Site Systems provides the full range of sweepstakes administrative, legal and
management services so you have everything you need to run successful
sweepstakes and contests. We give you the information and advice you need on how best to run
your sweepstakes, access to legal counsel to ensure that your promotion is
compliant with all applicable laws, and we will manage and optimize your
sweepstakes so you are ensured success.
We are experts at running successful, legal sweepstakes. We provide concept
development, prize structure planning, execution management and strategic
guidance to maximize the results of your sweepstakes.
Full Legal Indemnification
We will take full liability for all of our sweepstakes work. We provide full
indemnification to you for all of the sweepstakes services we provide (unless,
you disregard our recommendations.)
Drafting Full Rules and Regulations
We will draft the Official Rules for your sweepstakes to comply with all applicable laws.
Independent Judging & Arbitration
Site Systems will act as the third party independent judging organization for your
sweepstakes. We will interpret rules and make fair and impartial decisions if
issues arise and we will arbitrate any consumer complaints or inquiries. This
will protect you. By designating Site Systems as the third party independent judge
in the Official Rules of the sweepstakes you (and more importantly your
entrants) agree that if an issue or complaint arises, Site Systems will decide
how best to proceed. Courts have upheld that decisions by third party independent
judges are binding and this limits your entrants from suing if a problem occurs.
Mail-in Entry Management
All sweepstakes must have a free method of entry. Often this is established by
allowing consumers to mail-in entries for free. Site Systems will establish and
maintain post office boxes for mail-in entries and compile all entries received
for the random drawing and, if needed, data enter all submissions so that you
can import them into your contact database..
Site Systems will manage the operation of the contest including:
- The day-to-day operation of the contest.
- Customer Service in order to reply to help requests
- Initial Judging. Site Systems can review each entry and narrow down and/or disqualify
entrants prior to the final round of judging.
Winner Documentation and Validation
Site Systems will draft and deliver the winner validation and release
documents for your sweepstakes (such as the Congratulations Letter, Affidavit of
Eligibility, Advertising and Publicity Release, and the Prize and Travel
Releases). We will receive the completed paperwork from the winners and complete
the validation process to verify each winner’s eligibility in the sweepstakes.
We will then store and file all winner affidavits in compliance will all
Winners can generate great PR for your company, they can also pose a
significant PR nightmare when they have criminal records. Site Systems can
investigate the background of your winners to determine if you should promote
them in the press and in your advertising.
Site Systems distributes over 50,000 brand name items so we can find the right
prizes at discount prices, or we will source and acquire custom prizes or find
and negotiate with potential prize sponsors for free prizes. See our
Management Services for more information.
Want to offer a $50,000 prize but only have a $5,000 budget? Site Systems can
help you take the risk out of a great promotional idea by acquiring a prize
insurance policy for your grand prize for a fraction of the prize amount.
You are responsible for reporting (and sometimes withholding) winnings for
winners who receive $600 or more in prizes. Site Systems will prepare and issue
the appropriate IRS tax forms to all applicable winners and will withhold and
submit the appropriate winnings and documentation to the IRS if required.
Full Legal Services (Domestic & International)
We provide information and advice on how best to run your sweepstakes and access
to legal counsel to ensure that your promotion is compliant with all applicable
U.S. federal and state laws, Canadian and provincial laws and international
Sweepstakes Insurance Coverage
Most business insurance will not cover your company if you run into trouble
while running a sweepstakes. But if you work with Site Systems, we will take on that
risk. All of our services are covered under a comprehensive Professional
Liability Insurance policy which is expressly designed for promotions marketing
and sweepstakes. Our insurance covers all of the services and materials we
We will provide you will the mandatory legal language, abbreviated rules and
the required disclaimers for all of your advertising materials (print, radio, television,
web, etc.). We will then review all of your advertising, media and materials to
ensure that they are consistent with the promotional offer and with all federal
and state regulations.
State Registration and Bonds
In the U.S., the states of Arizona, Rode Island, New York & Florida all have
regulations requiring registration of sweepstakes or contests under certain
conditions. In addition, if the total prize value of your sweepstakes is over
$5,000, separate surety bonds for the total value of all prizes are required in
New York and Florida. Site Systems will manage the registration and filing of
your promotion in each state and acquire the appropriate surety bonds (or if
eligible, file a surety bond waiver request) so that all of your state filing
requirements are covered. We also handle international filings and
Sweepstakes Help Desk
Questions and complaints from sweepstakes entrants can quickly escalate into PR
issues and legal disputes. Site Systems will establish a help desk to ensure
your consumers that a trusted 3rd party is responding to their requests quickly
Running UCG contest can drive significant traffic to your website, so reviewing
content prior to positing live on the site or in the gallery will protect your brand
from inappropriate and possibly illegal content being displayed.
Site Systems professional moderators will review all entries before they are posted
live to the site or online gallery. We will:
- Draft content moderation guidelines to be used by the moderators to approve/disqualify
- Review and moderate entries daily, weekly or in real-time as entries are received.
- Notify entrants if their contest entries have been disqualified.
- If applicable, email entrants as soon as their entries are posted live in the contest
- Setup the systems and respond to inappropriate content notifications by visitors.
- Provide moderation reports to keep you informed and up to date.
Third Party Winner Selection
How do you ensure customers and courts that your sweepstakes was fair? By having
Site Systems pick your winners. As an independent party, Site Systems has no
incentive to pick your “best” customers so we will ensure that your winners are
picked fairly and impartially. To pick your winners, Site Systems will compile
all of the sweepstakes entries and complete a supervised, impartial, random
drawing to select the winners.
You are required by law to provide a list of winners to all who request it. Site Systems will create an independent, certified official winners’ list for your
sweepstakes and fulfill all winners' list requests.
Prize Fulfillment & Travel Management
Whether its trips, cars, TVs or cash, Site Systems will manage the fulfillment of
all of your prizes. We will notify winners, coordinate signing of prize
releases, securely store and deliver your prizes and provide toll free customer
support to answer any questions your winners may have.
Data Security and Document Retention
In the U.S., each state has different data security and document retention laws
that must be followed when you run a sweepstakes. In addition, documented
procedures need to be followed to adhere to the law and limit liability. Site Systems will securely manage your sweepstakes and data and maintain the
appropriate documents so you don’t have to worry.
Prize Management Services
Selecting the right prizes for your promotion is the single most important factor
in determining your promotion’s success. Selecting the right prizes can increase
participation in your promotion 16 times (5% vs. 83% participation). Site Systems will
ensure that we choose the right prizes for your promotion and for your budget and we will make sure
that the prizes are delivered to your winners quickly and affordably. Site Systems will:
- Help define your target audience and their interests/needs/passions.
- Develop a prize structure that will have the greatest appeal to your
- Source the prizes at the best prices or negotiate with prize partners
for FREE prizes.
- Warehouse and fulfill all prizes with personalized congratulations
- Manage all of the travel arrangements for trip prizes.
- Provide online and toll free customer service to all winners.
Site Systems distributes over 50,000 brand name items.
We can find the right prizes at discount prices!
Sweepstakes Development and Technology Services
Site Systems has the technology and expertise to create any type of online or offline promotion. Our years of experience, managing hundreds of promotions, has enabled us to develop sophisticated technologies that can deliver, manage and track your online sweepstakes and integrate the campaign with any offline component.
Experienced Promotions Experts
Experienced Project Managers, Developers,
Designers, Consultants and Engineers and will ensure that your online promotion
is a success. You will be assigned a dedicated project manager who will
guarantee that all aspects of your promotion (from creative design, production
and QA testing to campaign delivery and winners selection) will exceed your
expectations. And, our technical support staff is available to assist you with
Production and implementation of all of
the necessary HTML (or Flash) pages. In addition to support for both HTML and
Flash-based forms, sweepstakes can be incorporated into more advanced online
games or systems, such as games of skill or other activities (such as automatic
entry sweepstakes where registered web site visitors are automatically entered
into a sweepstakes).
We can incorporate any creative design or game
concept into our promotions engines.
Quality Assurance Testing
Our Quality Assurance Engineers perform
rigorous testing of your promotion for functionality, browser support,
stability, security and load.
Our load balanced servers support extremely large volumes
Our systems provide redundancy for hardware, software,
power and bandwidth.
Hosting and Support
Site Systems provides
all necessary equipment, servers and software. Enterprise scalability, maximum
security and complete redundancy are provided with firewall and virus
protection, load balanced web servers, clustered database servers, daily
backups, and 24x7 monitoring and support and management.
Scheduled Start and End Dates
Promotions automatically start and end at
scheduled times. Pre-launch and post-completion pages are automatically
displayed to visitors before the sweepstakes begins and after the game ends.
Automated Invitation Emails
Send personalized emails. Open, click and
conversion rates can be analyzed though our online reporting interface.
Viral Sweepstakes and Social Sharing
Telling friends is easy with our
built-in technologies to email an invitation to a friend or share the promotion
on your favorite social sites. Consumers earn more changes to win by sharing
with their friends.
Entries are validated to ensure that the information is
accurate and complete and that all entrants meet the requirements of the
Official Rules (e.g. entry frequency, geography, age, etc.).
Consumers can be limited to entering the promotion
based on any criteria such as email address, household, frequency (i.e., once
per day), geography (i.e., excluding Florida), age (must be over 18), or any
other criteria desired.
Marketing to Minors COPPA & CARU Compliance
Site Systems provides automated child privacy
protection systems that can block child registrations or require parental
permission before children can participate in the promotion. We ensure that your
sweepstakes complies with the Children's Online Privacy Protection Act (COPPA)
and the Children's Advertising Review Unit (CARU) of the Council of Better
Business Bureaus which restrict sweepstakes directed at children.
Data Collection and Tracking
All visitor tracking and submission data
is collected centrally in a secure, redundant database.
Online Help Desk/Customer Service
Site Systems’ helpful customer
support staff can answer questions related to the promotion and help visitors
with any promotion related issue that may arise.
Online Rules and Winners Lists
Site Systems will post the official
rules and the winners list online.
Online Reporting and Analysis
Evaluate activity and optimize
performance while the promotion is in progress with online reporting of visitor
traffic, entrants, winners, prizes issued, and viral statistics.
Post Promotion Analysis & Data
After your promotion ends, Site System
provides an in-depth analysis of your promotion, a complete list of entrants
(and their answers to the questions on the entry form) and a list of winners
(and their associated prizes) delivered to you at the end of the promotion.
Exports of entrants will be provided in ASCII (comma or tab delimited) format.
Comprehensive Security Features
Site Systems comprehensive security measures include physical and online
security techniques to monitor and block irregular activity (i.e., hackers,
automated entries, viruses, etc.) from disrupting your promotion. Our advanced
security techniques help ensure that your promotion will run smoothly,
uninterrupted and error free. Our security measures include:
- Entry Validation
- Duplicate Validation
- Security Image
- Audit Logs
- 24x7 Monitoring
- IP Address Blocking
- Online Security
- Physical Security
Site Systems provides a full range of promotions and marketing services so you have everything you need to run a successful
- Online & Traditional Offline Promotions
- Sweepstakes & Contests
- Interactive Games
- Viral Campaigns
- Social Media Engagements
- Websites & Interactive Marketing
- Mobile Marketing
- Prize Sourcing & Fulfillment
- Loyalty & Reward Programs
- Email Marketing
- Complete Sweepstakes & Contest Management
- Creative Design
- Software Development
- High Volume Hosting
- Comprehensive Security
- 24/7 Customer Support
- Moderation Services
- Prize Sourcing & Fulfillment
- Insured Prizes
- Travel Planning & Management
Call (310) 649-0900 ext. 3 Today!
To speak with one of our sweepstakes experts to find out how easy it is to
run a successful promotion. Whether you need advice, rules or all of our services, we will be happy to help you.
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