Promotion Solutions

Promotions Development & Technologies

Sweepstakes & Contest Development & Hosting Services

Site Systems has been building online sweepstakes for over 20 years.

Site Systems has the technology and expertise to create any type of online or offline promotion. Our years of experience, managing hundreds of promotions, has enabled us to develop sophisticated technologies that can deliver, manage and track your online sweepstakes and integrate the campaign with any offline component.

The features of our Sweepstakes Development Services are:

  • Experienced Promotions Experts. Experienced Project Managers, Developers, Designers, Consultants and Engineers and will ensure that your online promotion is a success. You will be assigned a dedicated project manager who will guarantee that all aspects of your promotion (from creative design, production and QA testing to campaign delivery and winners selection) will exceed your expectations. And, our technical support staff is available to assist you with any questions.
  • Sweepstakes/Contest Development, production and implementation of all of the necessary HTML (or Flash) pages. In addition to support for both HTML and Flash-based forms, sweepstakes can be incorporated into more advanced online games or systems, such as games of skill or other activities (such as automatic entry sweepstakes where registered web site visitors are automatically entered into a sweepstakes).
  • Integrated Designs. We can incorporate any creative design or game concept into our promotions engines.
  • Quality Assurance Testing. Our Quality Assurance Engineers perform rigorous testing of your promotion for functionality, browser support, stability, security and load.
  • High Volumes. Our load balanced servers support extremely large volumes of traffic.
  • Fault Tolerance. Our systems provide redundancy for hardware, software, power and bandwidth.
  • Hosting with unmatched reliability and support. Site Systems provides all necessary equipment, servers and software. Enterprise scalability, maximum security and complete redundancy are provided with firewall and virus protection, load balanced web servers, clustered database servers, daily backups, and 24x7 monitoring and support and management.
  • Scheduled Start and End Dates. Promotions automatically start and end at scheduled times. Pre-launch and post-completion pages are automatically displayed to visitors before the sweepstakes begins and after the game ends.
  • Automated Invitation Emails. Send personalized emails. Open, click and conversion rates can be analyzed though our online reporting interface.
  • Viral Sweepstakes and Social Sharing. Telling friends is easy with our built-in technologies to email an invitation to a friend or share the promotion on your favorite social sites. Consumers earn more changes to win by sharing with their friends.
  • Validation. Entries are validated to ensure that the information is accurate and complete and that all entrants meet the requirements of the Official Rules (e.g. entry frequency, geography, age, etc.)
  • Entry Restrictions. Consumers can be limited to entering the promotion based on any criteria such as email address, household, frequency (i.e., once per day), geography (i.e., excluding Florida), age (must be over 18), or any other criteria desired.
  • COPPA & CARU Compliance. Site Systems provides automated child privacy protection systems that can block child registrations or require parental permission before children can participate in the promotion. Please see below for more information.
  • Data Collection and Tracking. All visitor tracking and submission data is collected centrally in a secure, redundant database.
  • Online Help Desk / Customer Service. Site Systems’ helpful customer support staff can answer questions related to the promotion and help visitors with any promotion related issue that may arise.
  • Online Rules and Winners Lists. Site Systems will post the official rules and the winners list online.
  • Online Reporting and Analysis. Evaluate activity and optimize performance while the promotion is in progress with online reporting of visitor traffic, entrants, winners, prizes issued, and viral statistics.
  • Post Promotion Analysis & Data. After your promotion ends, Site Systems provides an in-depth analysis of your promotion, a complete list of entrants (and their answers to the questions on the entry form) and a list of winners (and their associated prizes) delivered to you at the end of the promotion. Exports of entrants will be provided in ASCII (comma or tab delimited) format.

Comprehensive Security Features

Site Systems comprehensive security measures include physical and online security techniques to monitor and block irregular activity (i.e., hackers, automated entries, viruses, etc.) from disrupting your promotion. Our advanced security techniques help ensure that your promotion will run smoothly, uninterrupted and error free. Our security measures include:

  • Entry Validation. Sweepstakes entries are validated to ensure that the information is accurate and complete and that all entrants meet the requirements of the Official Rules (e.g. entry frequency, geography, age, etc.)
  • Duplicate Validation. Players can be restricted from entering a promotion multiple times based on any criteria such as name, phone number, email address, household, frequency (i.e., once per day), geography (i.e., excluding Florida), age (must be over 18) or any other criteria desired. Site Systems' advanced duplication algorithms make it difficult to thwart duplication validation. For example, adding spaces, changing your apartment number or changing your address from 123 Highland Street to 123 Highland St. will not fool our duplication validation system.
  • Security Image. This feature displays a random code within an image on the registration page and asks the entrant to verify the code in order to enter the promotion. This system blocks automated programs and bots from submitting entries into the promotion.
  • Audit Logs. Site Systems maintains complete activity logs and audit trails of all entries, validation errors, winners and suspicious activities.
  • 24x7 Monitoring. All of our promotions, systems, logs and sites are monitored 24 hours a day 7 days a week for suspicious activity, errors, issues, potential issues and performance.
  • IP Address Blocking. Hackers are blacklisted and blocked from disrupting promotions by their IP address.
  • Online Security. Site Systems provides enterprise scalability, maximum security and complete redundancy with firewall and virus protection, load balanced web servers, clustered database servers, daily backups, and 24x7 monitoring, support and management.
  • Physical Security. Site Systems servers are housed in a secure location that comprehensively addresses physical-level security requirements. Our data center is a tier-1 level provider with:
    • Internet connectivity provided by multiple redundant OC-48 trunks from diverse providers.
    • Heating, ventilation and air conditioning (HVAC) systems
    • Very early smoke detection alarm (VESDA) and dual interlock fire suppression systems
    • Leak detection and prevention systems
    • Seismically braced facilities and racks
    • Uninterruptible power supply (UPS) with automatic power transfer bridge system and diesel generators
    • Multi-layer security control procedures, biometric palm readers, and 24x7 closed-circuit video surveillance and recording
    • Uniformed security staff on patrol 24 hours a day, 7 days a week

Site Systems advanced security techniques detect and block fraudulent and malicious activities and provide comprehensive protection for your promotion.

COPPA & CARU Compliance

All of our systems are compliant with the Children's Online Privacy Protection Act of 1998 (COPPA) and meet the Children's Advertising Review Unit (CARU) guidelines of the Council of Better Business Bureaus.

Automated systems detect child registration attempts. If a promotion has age restrictions, child registration attempts are monitored and future attempts to register are blocked if the child tries later to re-register, falsifying his or her birth date. If children are allowed to participate in a promotion, automated confirmation emails can be sent to parents that can either include a parent permission form (to be mailed in) or a link to an online parent permission form. Parents are also given access to their child's online profile so that they can monitor their child's information and can revoke their child's participation at anytime.

Also, automated procedures can be created so that personally identifiable information can be deleted after a promotion ends to insure privacy is maintained. (Note that while personally identifiable information is deleted from the central database, anonymous customer profiles can be retained so that promotion tracking data is maintained and in depth marketing analysis can still be performed).